Document drafting
Drafting legal documents is an essential task for any company. Alex's drafting module allows you to manage a wide range of transactions efficiently directly from the platform, with advanced features that simplify the process.
1. Support for all types of transactions
Alex supports a large number of transactions, from the simplest to the most complex (approval of annual accounts, directors' remuneration, share transfers, change of registered office, etc.). This includes drafting minutes, contracts, deeds of transfer and much more.
These transactions can be carried out under different types of collective decisions, whether at a general meeting (ordinary or extraordinary), by private deed, by unanimous decision of the shareholders, or by decision of the sole shareholder or president. Whatever the legal framework, Alex guarantees a smooth, automated process that complies with statutory obligations.
2. Automatic document drafting
Document generation with Alex is made easy through intelligent templates. From your company's data, the tool automatically drafts the necessary documents, ensuring compliance with French legislation. This saves you valuable time whilst guaranteeing document accuracy.
Case study: approval of accounts
Approval of accounts is a recurring process for most companies. The key challenge is retrieving the accounting data; for this Alex draws on different sources:
EDI file: Automatic retrieval of EDI files via partner accounting software (by API) or upload of your file in various formats
Balance sheet: Direct data extraction from balance sheets, using our OCR coupled with our AI.
From the data, Alex automatically calculates the appropriation of profit according to preconfigured legal and accounting rules, which can be manually modified if required. Then all necessary documents are generated:
AGM minutes
Attendance sheet with percentage of voting rights
Draft resolution
Appropriation of profit
Special report (regulated agreements)
Declaration of confidentiality of annual accounts (only if required, thanks to our threshold calculation rules)
Powers for formalities
Management report (if required with auditor involvement)
3. Document template library
The platform offers a library of pre-filled templates that you can customise according to your needs. Whether for company formation or managing a complex transaction, the templates are ready to use.
Alex offers an extensive library of pre-filled templates that you can customise to your specific needs (coming soon). Whether for transactions such as company formation, share transfers or approval of accounts, the templates are ready to use and guarantee legal compliance.
In addition to document templates, Alex also offers a clause library (coming soon): a collection of pre-established clauses that you can insert into your documents. This clause library allows you to adapt documents to your specific needs by adding common or specialist legal clauses, ensuring maximum flexibility in drafting your documents.
4. Intelligent collaborative text editor
Alex's text editor is designed to improve collaboration and efficiency:
Dynamic variables: Information inserted in documents is modifiable and shared across the different documents generated, guaranteeing perfect data consistency.
Data automation: Variables are automatically populated from company data (such as shareholders, mandates, etc.), maintaining document compliance whilst facilitating updates.
AI assistant (coming soon): The editor also incorporates an AI assistant that helps you generate clauses on the fly, customising complex documents to your precise needs.
Thanks to this editor, multiple users can collaborate in real time on the same document, and all changes are immediately reflected across all related documents.
The drafting of legal documents in France must comply with several legal requirements:
Accuracy of information: All documents must include accurate information and comply with company law.
Signature by parties: Signatures must be legally valid, often via electronic signature tools.
Archiving: Documents must be stored securely to be accessible at any time in the event of inspection.
French legislation also imposes strict standards concerning minutes, deeds of transfer, contracts, etc. With Alex, all your documents automatically comply with these requirements and are securely archived, guaranteeing straightforward access when needed.
With Alex, drafting legal documents becomes fast, intuitive and compliant. Whether for routine transactions such as approval of accounts, share transfers, or for more complex decisions, Alex allows you to automate every step, guaranteeing security and compliance at all times.
